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Satellite Sessions

Satellite sessions are organised and supported by individuals, non-profit groups, organisations, or commercial entities. The Union offers these groups the opportunity to showcase their work, research and programmes, or draw more attention to a specific subject or area by organising a satellite.

Satellite sessions will be held from 25-27 October outside of the core programme hours. Morning sessions will run for 75 minutes and evening sessions will be allotted 90 minutes.

All satellite sessions will be reviewed for compliance with The Union’s mission and vision.

There will be two rounds of review and notification. Satellite sessions submitted in the first round will have priority in the selection of time slots. Space permitting, there will be a second round of submissions.

The session organiser is responsible for all aspects of the session, including communicating with speakers and promptly informing the Secretariat of changes.

The satellite session organiser should ensure costs for travel, accommodation and registration for the speakers and chairpersons will be covered.

Full payment must be made within six weeks of approval. If no payment is received, the slot will be allocated to another satellite.

Rooms & Rates

Morning Sessions – 75 minutes

Room Capacity Industry Rate NGO Rate
Less than 100 people €6,650 €3,450
100-150 people €8,650 €4,450
250-400 people €10,650 €5,450

Evening Sessions – 90 minutes

Room Capacity Industry Rate NGO Rate
Less than 100 people €8,850 €4,650
100-150 people €10,850 €5,650
250-400 people €12,850 €6,650

Key Dates

Deadline for first round of submissions: 10 July
Notification of first round: Mid-July
Deadline for second round of submissions: 10 September
Notification of second round: Mid-September

Submission

Read the satellite submission guidelines.

Submit a satellite session proposal

Brochure

See the promotional and sponsorship opportunities brochure for more information.

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