Community submissions open until 27 June
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Session submission guidelines

Satellite submissions are open until 10 July. All other submissions are now closed.

Information for session submitters

Four types of sessions will be considered for submission to the 49th Union World Conference on Lung Health:

  • Post-graduate courses
  • Symposia
  • Satellite sessions
  • Workshops

Please find below the list of tracks under which your session must be submitted. In addition to the official tracks for the conference, submissions are also encouraged with a focus on Europe to be featured in a European roadmap for the conference.

Code Track name
A Advances in Quality of TB Care and Services
B Air pollution
C Basic science, drug development, immunology and vaccines
D Civil society and community engagement
E Clinical trials for new treatments for DS-TB and MDR-TB
F COPD, pneumonia, asthma and other lung health in adults
G Drug-resistant TB care and treatment, except clinical trials
H Drug-sensitive TB care and treatment, except clinical trials
I Economics of the epidemic
J Global and local policies and politics
K HIV-TB and other HIV-related lung health
L Human rights
M Latent TB infection (LTBI)
N Paediatric lung disease, excluding TB
O Paediatric TB
P Patient-centred care
Q TB and non-HIV comorbidities, i.e. diabetes, COPD, tobacco
R TB diagnostics, including drug-resistance determination
S TB education and training
T TB epidemiology
U TB infection control
V TB in key affected populations
W TB laboratory service implementation
X TB other
Y Tobacco control
Z Zoonotic TB

It is recommended that session submitters have initial contact with the proposed speakers before they submit a session to determine their availability to attend the conference, should the session be accepted. If a proposed speaker declines, it is the responsibility of the session submitter to provide the name and contact information of an alternative speaker. Please consider replacement speakers in case the ones initially invited decline the invitation. For speakers representing a UN programme, submitters are required to select the organisation in the list available in the drop-down menu.

If the session is accepted, the submitter is expected to facilitate communication between the session speakers to ensure a coherent session and avoid duplication or contradiction among the presentations.

Important note: to accommodate the number of session slots available, chairs of different accepted sessions may be requested to merge their session in order to be able to present.

New users: If you are a new user, click on ‘create a new account (for first-time users)’ below the ‘login’ button.

Symposia

  • Symposia sessions are 90 minutes in length and are scheduled during the core conference hours
  • One to two individuals serve as chair. They are responsible for coordinating the session, communicating with speakers, submitting the session online, promptly liaising with the Secretariat about changes and chairing the session. The role of ‘Chair’ and ‘Coordinator’ from past conferences has now been combined
  • Description sub-heading: describe the overall objective of the session in 100 words or less (minimum of 10)
  • There should be a minimum of four and maximum of five speakers from a variety of countries/settings
  • Please make sure that you are entering the active email address of the chairs as all communication will be made with the email addresses you enter
  • A short description of 150 words or fewer should be submitted for each presentation
  • A biography of no more than 100 words must be submitted for each proposed speaker
  • The presentation description and biography will only be considered for review purposes and not be included in the programme
  • A confirmation of submission will be emailed to all chairs and speakers
  • Symposia are editable until the closing date: 17 April 2018. No further changes are accepted after that deadline
  • Symposia are peer-reviewed by a minimum of three experts and assessed based on objectives, relevance, presentation, originality, utilisation of evidence, geographical impact, and country representation

Please note that this year the scholarship applications will be open from 8 to 26 June.

Post-graduate courses

  • Courses are three or six hours long and held on the opening day of the conference. Please select the duration (full-day or half-day) of the session and the maximum number of attendees. This information will be considered when allocating the room for your session if your submission is successful
  • Each course should be organised around a specific theme, have clear learning objectives, specify skills and knowledge to be gained
  • Description sub-heading: describe the objectives, expected outputs/outcomes, and relevance of the topic for the target audience in 300 words or fewer
  • For three-hour courses: minimum of four and a maximum of five speakers
  • For six-hour courses: maximum of 10 speakers
  • A short description of 150 words or fewer should be submitted for each presentation
  • A biography of no more than 100 words must be submitted for each proposed speaker
  • The agenda must include ample time for discussion and activities that foster active participation
  • There should be at least one and up to two coordinators. They will be responsible for coordinating the course, communicating with speakers, promptly liaising with the Secretariat about changes and facilitating or co-facilitating the course
  • Please make sure that you enter the active email address of the coordinators and speakers. All communication will be made with this email addresses
  • You also have the option to include up to two chairs. In this case and for diversity purposes, it is important that the coordinators of the session do not chair sessions they coordinate
  • Conference attendees pay a fee to attend the session and sign up online or in person
  • Sessions with fewer than 10 enrolled participants eight weeks before the start of the conference will be cancelled
  • Modifications to post-graduate course submissions can be made until 17 April 2018
  • Post-graduate courses are assessed based on objectives, relevance, presentation, originality, utilisation of evidence, geographical impact, and country

Satellite sessions

  • Satellite sessions will be held from 25-27 October outside the hours of the core programme: either for 75 minutes in the morning or 90 minutes in the afternoon
  • There should be at least one and up to two chairs. They will be responsible for coordinating the session, communicating with speakers, promptly communicating with the Secretariat about changes and chairing or co-chairing the session
  • The maximum number of presentations is five
  • The session will be reviewed for compliance with The Union’s mission and vision
  • There will be two rounds of review and notification. Proposals submitted in the first round will be given priority in slot selection
  • Full payment should be made within six weeks of approval. If no payment is received, the slot will be allocated to another satellite
  • The satellite session organiser should ensure costs of travel, accommodation and registration for the speakers and chairpersons will be covered

Satellite sessions submitted before 10 July will receive notification by 16 July. If there are spaces remaining, there will be a second round of reviewing for sessions submitted between 11 July and 10 September. Notifications for the second round will be sent by 14 September. 

Rooms & Rates (Satellites)

Morning Sessions – 75 minutes

Room Capacity Industry Rate NGO Rate
Less than 100 people €6,650 €3,450
100-150 people €8,650 €4,450
250-400 people €10,650 €5,450

Evening Sessions – 90 minutes

Room Capacity Industry Rate NGO Rate
Less than 100 people €8,850 €4,650
100-150 people €10,850 €5,650
250-400 people €12,850 €6,650
These rates include:
  • Room signage before the session
  • Availability of the room 15 minutes before the beginning of the symposium
  • Sound and basic audio-visual equipment
  • Details of the session and speakers in the online conference programme
  • Hyperlinked logo in the conference programme

Workshops:

  • Workshops are three or six hours long and scheduled for the opening day of the conference
  • Sessions should be organised around a specific theme and must have an expected output, i.e., report, plan of action, roadmap
  • Active learning and participation are expected including in the presentation format (i.e., videos). The session agenda should include ample time for discussion and interactive activities
  • Description sub-heading: describe the objectives, expected outputs/outcomes, and relevance of the topic for the target audience in 300 words or fewer
  • There should be at least one and up to two coordinators. They will be responsible for coordinating the workshop, communicating with speakers, promptly liaising with the Secretariat about changes and facilitating or co-facilitating the workshop
  • Please make sure that you enter the active email address of the chairs and speakers. All communication will be made with those email addresses
  • You also have the option of including up to two chairs. In this case and for diversity purposes, it is important that the coordinators of the session do not also chair the session
  • For three-hour workshops: minimum of four and a maximum of five speakers
  • For six-hour workshops: maximum of 10 speakers
  • A short description of 150 words or less should be submitted for each presentation
  • A biography of no more than 100 words must be submitted for each proposed speaker
  • Workshops are assessed based on objectives, relevance, presentation, originality, utilisation of evidence, geographical impact, and country representation
  • The workshop organiser should cover travel, accommodation and registration costs for their speakers and chairpersons
  • If accepted, a workshop organiser must pay to host a workshop within six weeks of notification. If no payment is received, the slot will be allocated to another workshop
  • Workshops are editable until the closing date: 17 April. No further changes are accepted after the deadline
Rooms & Rates (Workshops)
Room Capacity Three hours Six hours
Less than 100 people €3,200 €6,200
100-150 people €3,500 €6,500
These rates include:
  • Room signage before the session
  • Availability of the room 15 minutes before the beginning of the workshop
  • Sound and basic audio-visual equipment
  • Details of the session and speakers in the conference programme

 

Submit a satellite session proposal

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