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Guidelines for oral abstract presenters

Please find below important information regarding your oral abstract presentation, including relevant specifications, tips and guidelines to follow. For any queries, please contact the Conference Secretariat at scientific@theunion.org.

General Information

  • Authors must present the data and information as it appears in their accepted abstract.
  • Authors must bring their acceptance letter with them to the conference. This letter contains relevant information regarding the abstract, the session to which the abstract is allocated and the presentation date and time.
  • Any author unable to present their oral abstract must notify The Union at least one month before the date of presentation by emailing scientific@theunion.org.
  • Authors who fail to inform The Union of a cancellation may not have an abstract accepted in future submissions for the Union World Conference.
  • The Union is committed to promoting patient-centred, non-stigmatising language in all materials and therefore requests that authors follow the guidelines laid out in the Stop TB Partnership’s publication, Suggested Language and Usage for Tuberculosis Care, Communications and Publications.
  • It is strictly forbidden to present abstracts whose content is to be published or publicly presented before presentation at the 49th Union World Conference. Please read our Conference Embargo Policy.

Relevant Specifications

  • Each oral abstract is allocated 10 minutes presentation time.
  • All presenters must prepare a PowerPoint with a maximum of 10 slides, excluding the disclosure statement and any acknowledgements.
  • Presenters should not create a poster presentation.

Presentation Sessions

  • Presenting authors must go to the Speakers’ Room at least two hours before their presentation in order to upload their slides.
  • All presentations must be uploaded before the session and may not be brought to the presentation room on a USB drive.
  • Presenters must arrive to the allocated session room at least 10 minutes prior to its start to introduce themselves to the session chair, ensure their slides have been correctly uploaded and discuss any questions about the available equipment and room set-up.

Additional Tips

  • Presentation slides should be clear, well-organised, informative and concise.
  • Text should be large enough to be visible from the back of the room when projected.
  • Speakers must be mindful and respectful of their allocated 10 minute time slot and not exceed the time constraints.

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